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Welcome
to the PPEP HR Frequently Asked Question Board!
Click on the links below to view frequently asked questions
about jobs, benefits, and HR related issues.
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| FAQ Category | | | Benefit Package | | | | What type of insurance benefits does Project PPEP offer its employees? | | Project PPEP pays the premiums for Short Term Disability, Long Term Disability, Group Life Insurance and an Employee Assistance Program. PPEP also assists with a large portion of the voluntary Health premiums.
PPEP also offers voluntary insurance plans: Health, Dental, Vision, Supplemental Life, Flexible Spending Plans, Long Term Care, Pre-Paid Legal and Supplemental Short Term Disability and Accident. | | Benefits | | | | Once enrolled, when can I make changes to my benefit elections? | | Because the Health, Dental, Vision and Flexible Spending Plans are deducted from paycheck before taxes, elections cannot be changed until the Open Enrollment period each July 1st.
Exceptions to this rule include changes due to a qualifying event including:
Marriage
Divorce
Birth of a Child or Adoption/Placement of a Child
Spouse Loss/Gain of Coverage
Gain/Loss of Employment
Pre-Paid Legal insurance can be added or dropped at any time.
Supplemental Life Insurance can be terminated at any time during the plan year.
Long Term Care elections can only be changed on July 1 of each year due to contract restrictions. | | Benefits Eligibility | | | | When will I be eligible for insurance benefits? | | All employees, excluding Encompass Field Staff and LACOHS, hired as Regular or Regular-Part time (working 30 hours or more per week) will be eligible for benefits on the 1st of the month following their 30 day anniversary. The same applies to any employee who moves from a non-benefits eligible status to a benefits eligible status.
Encompass Field Staff are eligible for employment the 1st of the month following their 4 month anniversary of becoming Regular Status employees.
LACOHS Staff that are considered Full time staff will be eligible for benefits the first of the month after 60 days of Regular status employment. | | Combined Leave | | | | Do I lose my combined leave at the end of the year? | | No, As of July 1, 2002 all combined leave rolls over up to one and a half times your total accrual amount, excluding charter school employees. Those charter school employees who are actually on the school year schedule will lose their combined leave at the end of each school year, if unused. Charter employees will then have a frontload of hours at the beginning of each new school year. | | Combined Leave | | | | How do I find out how many hours of combined leave I am eligible to use? | | Combined leave totals are printed out each pay period on your check stub. However, as soon as you start to accrue it will show up on your check stub, this does not mean you are eligible to take the time yet! For all PPEP staff except for the charter school and LACOHS employees combined leave eligibility is six months after the day an employee goes to regular, or regular part-time status. Charter school employees are eligible the day they are hired, but lose their vacation accruals at the end of each school year. For all other PPEP staff combined leave accrues during the first six months, but cannot be used until after the six month eligiblity date. There is no use it or lose it clause for these PPEP staff, the combined leave will continue to roll over. If there is no check stub handy, please feel free to contact Human Resources for an up to date listing of your accrual amount.
LACOHS Staff are not currently eligible for Combined Leave. | | Combined Leave and Leaving PPEP | | | | Will I be paid out for my accrued combined leave if I resign or if I am dismissed? | | No, According to the June 2002 Policy and Procedure Manual, earned but unused accrued leave will not be paid out upon termination of employment. (either voluntary or involuntary) | | Employee Assistance Program | | | | What is the EAP program and how can I utilize the benefit? | | This benefit is available to all benefits eligible employees. Hartford EAP is available to all benefits eligible employee's regardless of they are participating in any benefits. Human Resources can supply the contact numbers for the plans.
Hartford provides PPEP, Inc. employees and their dependent family members with a comprehensive employee assistance program (EAP) as well as extensive work/life and on-line services, at no cost. Family members and employees are eligible for up to 3 sessions per each contract year, including work/life services and unlimited on-line services. EAP services are confidential, within the bounds of the law. Services include:
Counseling
?X 24 hour per day, 7 day per week, toll-free EAP access to mental health professionals
?X Multilingual interpreter services available in 140 languages
?X Face-to-face counseling for emotional and psychological problems, substance abuse, work-related difficulties, life transitions and marriage and family issues.
Work/Life Services
?X Child care information and referrals for all types of child care, as well as camps and schools
?X Elder care services to assess elder care needs, locate resources and arrange referrals
?X Adoption resources
?X Legal consultation provided by attorneys. Simple Wills prepared at no cost. Brief letter or phone call and review of brief document also available. One legal consultation per issue is included. A twenty-five percent discount off the attorneyˇ¦s hourly rate for services rendered beyond the EAP is available.
?X Financial consultation regarding debt matters, investment options, money management, and retirement planning.
?X Academic resources including customized profiles for military schools, boarding schools and colleges. Comprehensive college planning guidebooks are available.
?X Tutoring referrals for those needing academic assistance.
?X Pet care services that offer a customized listing of breeders and groomers, walkers and sitters, kennels, veterinarians, and pet publications.
On-line Services
?X Legal/Financial on-line resource library. Makes available numerous articles providing information on important legal and financial matters. Included is a Legal Document Library that provides examples of commonly used legal documents. To access, go to www.eapconsultants.com, click on Member Access, and select Legal/Financial Library. Your password is: ppep
?X Healthy Exchange on-line library. Provides practical information to help with relationships, stress, job issues, parenting, and more. It can be accessed through www.eapconsultants.com. Click on Member Access and select Healthy Exchange.
?X Smoking Cessation services include information about quitting strategies and referral to no cost, telephonic and on-line quitting programs. It can be accessed through www.eapconsultants.com. Click on Member Access and select Smoking Cessation. Your password is: ppep
| | Final Pay Checks | | | | How do I receive my final paycheck when I leave PPEP? | | If you resign (voluntary termination) from PPEP your final pay check will be printed with the normal payroll cycle. To pick up your check, you must call the main office at (520) 622-3553 and speak to Human Resources as far in advance of the payday as possible. If you do not call in to pick up your check, your final check will be mailed out via certified mail to the home address listed on file.
If you are dismissed (involuntary termination) from employment with PPEP we will certify mail your check to your home address on file within three business days of your final day of employment. If you would like to pick this check up please contact Human Resources at the above number as soon as possible. | | Insurance Carriers | | | | Who are our benefit carriers? | | *Health Insurance: United (2 PPO's to choose from or a High Deductible Health Plan with a Health Savings Account)
*Dental Insurance: MetLife
*Vision Insurance: Avesis
*Flexible Spending Plan: Mountain States
*Group Short Term Disablity, Long Term Disability and Life Insurance: Hartford and United
*Voluntary Life Insurance: United
*Long Term Care Insurance: UNUM
*Pre-Paid Legal Service
*EAP Program: Hartford
*Supplemental Short Term Disability and Accident: Colonial
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